Privacy Policy: Yuen’s Family Martial Arts Academy

Last Updated: April 18, 2026

1. Introduction and Scope

This Privacy Statement applies to yuensacademy.com, owned and operated by Yuen’s Family Martial Arts Academy. We are committed to protecting the privacy of our students and visitors in accordance with the British Columbia Personal Information Protection Act (PIPA).

2. Data Collection

We collect personal information that you provide to us through our website forms (Fluent Forms) and membership registrations. This includes:

  • Contact Data: First name, last name, email address, and phone number.

  • Student Profile Data: Age, gender, clothing/uniform sizes, and belt rank progress.

  • Health and Safety Data: Medical conditions or physical limitations disclosed during registration to ensure safe training.

  • Marketing Preferences: Your choices regarding newsletters or promotional offers.

3. SMS and Mobile Communication

  • Consent: By submitting your phone number, you authorize Yuen’s Family Martial Arts Academy to send you text messages regarding trial classes, schedule changes, or academy updates.

  • Privacy: SMS opt-in consent and phone numbers will NOT be shared with third parties or affiliates for marketing purposes.

  • Opt-out: You may reply “STOP” to any message to unsubscribe at any time.

4. Digital Curriculum and Membership Portal

For students registered in our Member Curriculum Portal, we store account information to allow access to proprietary training videos and materials. Users can view or edit their profile information at any time.

5. Photography and Media Release

We frequently take photos and videos during classes and belt ceremonies for promotional use on our website and social media.

  • If you or your child do not wish to be photographed, please contact us at info@yuensacademy.com.

6. Third-Party Service Providers

We do not sell your data. We share information only with trusted providers necessary to run our academy:

  • Hostinger: Our secure web hosting provider.

  • Google (Workspace): For managing our email communications.

  • Internal Staff: Information is shared with instructors strictly to facilitate proper student instruction and safety.

7. Data Retention and Security

We retain your information only as long as necessary to provide services or comply with legal requirements. We use industry-standard security measures (including SSL encryption) to protect your data from unauthorized access.

8. Your Rights (PIPA BC)

Under BC law, you have the right to:

  • Access a copy of the personal data we hold about you.

  • Request corrections to inaccurate information.

  • Withdraw consent for data processing at any time.

9. Contact Information

For questions regarding your privacy, please contact our designated Privacy Officer: Email: info@yuensacademy.com  Address: 1051 Ridgeway Ave. Coquitlam BC